The “Top Oil Easy Win 2024 Competition” (the “Competition”) is offered by Tedcastles Oil Products Unlimited Company trading as Top Oil ("Sponsor") and is being played at the Sponsor’s Participating Retail Service Stations. The Competition is administered by WSP International Limited ("Administrator").The Sponsor, Participating Retail Service Stations and Administrator hereinafter will be referred to as the “Competition Entities”.
Joint Controllers: Top Oil, Dublin 3, D03 C825, Ireland. – The Sponsor, and Irving Oil Limited
Data Controller Contact Details: email@example.com
The Data Processor: WSP International Limited, Markham, Ontario, L3R 6H3, Canada. – Competition Administrator
Top Oil’s Parent Company Irving Oil Limited is located in Saint John, New Brunswick, Canada (“Irving Oil”).
Top Oil and Irving Oil act as the Joint Controllers of personal information you provide to Top Oil in connection with the Competition pursuant to a Data Sharing Agreement in place between Top Oil and Irving Oil.
By completing the Competition registration form to receive one or more contest entry forms you consent to the collection and processing of your personal data by the Competition Entities to conduct the Competition, including, where relevant, validating winning submissions, sending any potential winner and confirmed winner notifications to you.
You may specifically request to be completely removed from participation in the Competition by emailing firstname.lastname@example.org or visiting the remove page and following the instructions on screen to remove yourself from the competition. Please note that on removal, all your entries will also be removed from the Competition.
If you are selected as a winner, where publicity consent is provided, we will publish your first name and the initial of your surname on our winners’ page and such processing is based on the Sponsor’s legitimate interests. Where publicity consent is provided, your additional Consent to Publicity upon submission of a prize claim constitutes permission for the Competition Entities to use your name, voice, picture, or other likeness for advertising, marketing, public relations, or other promotional purposes worldwide in commerce and in any media without limitation or further compensation. You can withdraw your consent to use of your name and image for publicity purposes at any time by contacting TOP Oil at email@example.com, but this will not impact on any use by the Competition Entities of your name, voice, picture, or other prior to your withdrawal of your consent or the inclusion of your name in the list of prize winners. Please note that in all circumstances and pursuant to the ASAI Code of Standards 5.34, TOP Oil are required to produce a list of winners names and counties of residence, upon a third party request as detailed in Rule 11 in the Official Rules.
Where you have provided your consent to receive future communications from the TOP Oil and Irving Oil via email or SMS, you grant TOP Oil and Irving Oil permission to send you competition updates and winner notifications, specials and promotions and/or newsletters or other updates. You can change your mind about receipt of special offers from Top Oil and / or Irving Oil at any time by: a) contacting Top Oil at firstname.lastname@example.org; b) by updating your account preferences at www.topoilwin.ie by clicking the unsubscribe button found on the Account page, under View/Edit My Profile; or c) by following the opt-out instructions provided on any communication you receive. Your bonus entries will still be included in the draws, even if you opt out of receipt of special offers.
No such personal data will be transferred or sold to any third party except in the following circumstances:
A) When you give us permission to do so (eg, where TOP Oil and / or Irving Oil market group products and services).
B) When in good faith we believe the law requires it.
C) Under limited circumstances specifically described to you when we collect the information, such as in the rules of competitions or other promotions.
D) To the Joint Controllers' agents for data processing purposes, or to their professional advisors and promotional and marketing agencies, provided that such agents, professional advisors, and promotional and marketing agencies are restricted from using the information for any purpose other than as described in these Official Rules.
The Joint Controllers may aggregate user information and share it wit the Competition Entities. The Competition Entities may match aggregated, statistical user information to parameters established by third parties, without releasing any personally identifiable information. The Competition Entities may share aggregate information with trading partners, co-branded locations, participating sponsors and advertisers; however, this aggregated information will not contain personally identifiable information.
Any requests for access to the information that entrants have supplied, or to update or rectify such information, must be made in writing by sending a self-addressed envelope with your request to: "Top Oil Win Competitions, P1, East Point Business Park, Dublin3, D03 C825" or emailed to email@example.com.
Your rights in relation to your personal information
You have the right to request any personal information that the Joint Controllers process about you, such as
• What personal data we hold about you
• The purposes of the processing
• The categories of personal data concerned
• The recipients to whom the personal data has/will be disclosed
• How long we intend to store your personal data for
• If we did not collect the data directly from you, information about the source
If you believe that we hold any incomplete or inaccurate data about you, you have the right to ask us to correct and/or complete the information and we will strive to do so as quickly as possible; unless there is a valid reason for not doing so, at which point you will be notified.
You also have the right to request erasure of your personal data or to restrict processing (where applicable) in accordance with data protection law. Where you have consented to our use of your personal data (such as for direct marketing), you may at any time withdraw consent. Where we are relying on our legitimate interests, you may object to any processing by us. Where applicable, you have the right to data portability of your information.
You should contact us directly at firstname.lastname@example.org to inform us of any changes in your personal data. We will update or delete your data in accordance with our obligations under the GDPR and Data Protection Act 2018.
You have the right to lodge a complaint with the Data Protection Commission if you consider that processing of your personal data is contrary to the GDPR. The contact details of the Data Protection Commission are:
Telephone: 1890 252 231
Data Protection Commission
21 Fitzwilliam Square South
Dublin 2, D02 RD28
Complaint form: available here. Your information will be processed by the Administrator in Canada. The Sponsor has entered into an agreement with the Administrator under which the Administrator is obliged to keep your information secure. The transfer of your information to Canada is permitted under the decision of the European Commission relating to transfers of personal data to Canada (Decision 2002/2/EC).
Privacy Statment Version Date: March 7, 2023.
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